Food Safety Compliance Software

We take away the headaches that usually make compliance management an expensive and laborious process, giving you a competitive advantage.

Here’s what each step of the process looks like:

1. Onboarding/Compliance Requirements

Every vendor profile gets a list of required documentation.

2. Attach the Documents

Through the portal, vendors attach their required company-level documents as well as documentation associated with every item they will be supplying. As each purchase order is issued to the vendor, they will upload documentation for traceability.

3. Approval

Approve the documents online. At SMRTR, our food compliance safety software makes it easy to do from a computer or mobile device.

4. Notifications and Reminders

No follow up is required. Vendors are notified exactly what you need with a link to easily upload the required documentation. When documents expire, no problem. Notifications are automatically sent.

5. Workflow

Documents are automatically routed to the right person for approval. Vendors are automatically notified if a document has been rejected and why.

6. Dashboard

Get complete visibility into how a given vendor and your organization is doing as gathering and managing your compliance documents.

SMRTR Advantages

Here’s why it pays to use SMRTR Food Safety Compliance Software:

• Easy to use
• Fast keyword search
• Filter results quickly and accurately
• Scalable for companies big and small
• Visibility into your supply chain
• Install on your server or cloud

Using SMRTR’s food safety compliance system for your documentation limits your risk by having all of your data in a secure, backed up environment, unlike physical paperwork which is more at risk for damage, misplacement, or theft.

For organizations striving to be more eco-friendly and socially conscious, digital information storage and transfer eliminates vast amounts of paper waste.

With SMRTR, traceability increases dramatically, as does accountability. Being able to see the status of a document at any time gives you peace of mind that you’re satisfying regulations. 

In the event of an audit, this digital paper trail keeps you and your organization safe.

Food Safety Compliance

While the SMRTR Food Safety Compliance portal effectively organizes, manages and safeguards the documentation required by food manufacturers; the responsibility is on the manufacturers and distributors to follow best practices in food safety during production, transportation, and storage. But before you can show compliance to the FDA, you need to abide by and understand best practices

1. Isolate Raw Meats, Fish, Eggs, Poultry

While produce can carry pathogens, meat products are the most susceptible. Keep them separated from all other foods.
Any packaging, cutting boards, knives, saws, gloves, or other objects that come into contact with meat products need to be specialized for this use and marked as such.
At the end of a shift, all these objects need to be sterilized. Even after sterilization, however, these objects should not be used for any other foods. Treat them as dedicated to meat only.

2. Engage in Daily, Thorough Cleaning

Clean all food preparation areas at the end of a shift. Clean waste areas, as well. Even dumpsters need to be kept far from food preparation areas as they can attract pests.
Ensure all employees wash their hands and practice good hygiene. Food safety and compliance are literally in their hands.

3. Freezing/Refrigeration/Storage

Keep foods at their proper temperatures. If frozen foods thaw, they can spoil. If refrigerated foods are left at room temperature, they can spoil. Even dry goods that don’t need refrigeration have an optimal storage temperature.
Don’t neglect humidity as a factor, either! Too much sunlight can cause negative effects, even if every other factor is taken into consideration. Products like beer can dramatically change in direct sunlight.

4. Keep Food Separate from Supplies

Food should not be stored alongside other items, like cleaning or office supplies. Food storage areas should not see much foot traffic.
Even cleaning solutions that have come into contact with packaging can still contaminate the food contained within, whether this is due to a reaction with the packaging itself or from contact with the food once the packaging is opened.

3. Train Employees Well

Every employee should be well versed in your food safety compliance system. From hygiene to sanitation to storage to documentation, all employees play a role.
Refresh them on pertinent information at regular intervals. Enact testing to ensure that your staff has retained the information and acts upon it in their respective roles. Have new hires go through the same material that longtime employees do.

4. Analyze for Contamination

To find possible sources of contamination in your foods, conduct an analysis. Scrutinize your facility and staff to look over all storage, handling, shipping, cleaning, and waste procedures. If there are any holes in your processes, eliminate them.

5. Document, Document, Document

Keep impeccable logs of all activity. Shipments, cleaning schedules, orders, employee actions, everything! This is how you show the FDA you’re staying compliant—and it’s SMRTR’s area of expertise to remind you and your Vendors to submit it to the portal for safekeeping and accessibility if there is ever an audit.